Job Function:

The primary responsibilities of the Contract Compliance Coordinator for Help Me Grow Florida (HMGF) are to provide contract management, compliance, and monitoring for Children’s Forum subcontracts with current and new HMGF Affiliates. Some travel is required.

Specific Job Duties:

• Make independent decisions involving the use of discretion and judgment.
• Ensure State contract compliance and deliverable submissions as required.
• Interpret and implement state and federal administrative and fiscal rules and regulations.
• Attend meetings, trainings, workshops, conference calls and conferences as assigned and as related to this position.
• Prepare miscellaneous forms and reports upon request.
• Communicate with and advise the HMGF Program staff and the Fiscal Senior Coordinator of contract and deliverable status and Affiliate concerns, as necessary.
• Provide contract management, monitoring, fiscal and program compliance for the HMGF Affiliate subcontracts without bias. This includes, but is not limited to, the following aspects of contract management:
  • Develops and manages HMGF Affiliate subcontracts and amendments for current and new HMGF Affiliates.
    • Assists program staff in developing and preparing HMGF Affiliate applications (RFAs) Memorandums of Understanding (MOUs) and manages the application review and approval process.
    • Reviews and processes Affiliate invoices, budgets, and budget amendments, as needed.
    • Manages closeout of subcontracts as appropriate.
  • Develops and manages Monitoring of Affiliates:
    • Conducts annual onsite or desk monitoring for program and fiscal compliance and prepares miscellaneous forms monitoring reports and manages corrective action plans.
    • Completes an annual risk assessment of Affiliate subcontractors to evaluate potential for noncompliance.
    • Reviews Affiliate external Audits/Monitoring and documents aspects of the reports.
    • Interviews Affiliate Staff.
    • Reviews and analyzes Affiliate Financial documents.
    • Completes desk or on-site monitoring (which includes travel) as required.
• Assists with Forum Audits and Monitoring as needed by gathering backup documentation and any other assistance deemed necessary.
• Provides technical assistance to HMGF Affiliates and other HMGF subcontractors to facilitate the accomplishment of subcontract outcomes and to ensure all contract requirements are clearly understood and met.
• Initiates necessary action in response to implementation problems or non-compliance with subcontract requirements.

Knowledge, Skills, and Abilities:

• Experience in contract management, project management, or auditing/monitoring including financial monitoring and program compliance.
• Ability to review and evaluate plans, programs, and budgetary reports independently.
• Ability to communicate verbally and in writing in a clear, concise, and articulate manner.
• Ability to utilize analytical and problem-solving skills to clearly and accurately interpret requirements, financial data, and operational needs, and develop viable solutions.
• Ability to manage multiple tasks/assignments simultaneously.  Strong project management and time management skills; highly organized and detail oriented.
• Ability to work independently.
• Ability to plan, organize, coordinate and complete multiple work assignments in a timely manner.
• Ability to quickly learn and utilize new software and databases. Efficient in Microsoft Office, particularly Excel.
• Ability to plan, coordinate and implement grant and reporting requirements.
• Must be able to travel as needed to fulfill the job requirements.

Education and Experience: Bachelor’s degree and two years of professional experience in contract management, project management, auditing/monitoring or a related field is required. Four years of the required professional experience may substitute for a bachelor’s degree. Master’s degree may substitute for one year of the required experience.