Job Function:
Responsible for the daily management of contracts/grants and other fiscal activities at the Children’s Forum. Monitor program expenditures, prepare and process financial reports and invoices, provide oversight for sub-recipients and vendors as required, accounts payable and reconciliation activities. Assist with the development of program budgets and participate in other Forum projects, as needed. Time management, meeting required deadlines, and attendance are essential in this position.

Specific Job Duties:

• Fiscal Activities
  • Process accounts payable in an accurate and timely manner as received, to include payments via check ACH, and EFT.
  • Coordinate and create journal entries in accounting software system as needed.
  • Create Purchase Orders (POs) and requisitions as needed.
  • Assist in the coordination of financial monitoring & audit requests by funders and auditors.
• Assist With
  • Reconciliation (credit cards, banking, etc.).
  • Reconcile and record all credit card activity each month.
  • Approving and review credit card charges for internal controls
  • Reviewing and approving employee travel payments.
• Contract & Grant Activities
  • Interpret and implement state and federal administrative and fiscal rules and regulations. 
  • Review administrative and financial requirements of funding awards. 
  • Prepare and submit regular invoices, financial statements, and other financial reports as required by funders/customers. Monitor grant expenditures for compliance with state and federal regulations and approved budgets/expenditures.
  • Process post-award amendments, modifications, extensions, and terminations of contracts and subcontracts.
  • Audit and approve invoices for payment from contractors and sub-recipients. Analyze invoices against contractors’ work plans to identify any inconsistencies, and work with contractors to reconcile issues.
  • Reconcile funds.
  • Provide technical assistance and training to program staff. Maintain communication with directors and managers about program budgets and schedule regular meetings.